application letter for head of hr position

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Home › HR Career Path › What Does an HR Director Do? › How to Write an HR Director Cover Letter 

How to Write an HR Director Cover Letter 

TABLE OF CONTENTS

HR University’s career guides help you grow into the HR director career. This article comprehensively summarizes crafting a compelling HR director cover letter. In addition, you will find a few engaging samples and a template at the end of this article.

What is an HR Director Cover Letter?

An HR director cover letter is a fundamental document that complements your job application and will help you secure your next dream assignment as an HR director. It’s a tool that lets you highlight your most prominent and relevant strengths, competencies, and experiences.

Keep the cover letter unique and to the point, and don’t replicate all the details from your resume. It should include your most relevant experiences, expertise, and skills that can add more value to the HR director’s position and the company.

A Comprehensive Guide  to Crafting an HR Director Cover Letter

Follow these simple but mandatory steps to craft a compelling cover letter.

Before creating your cover letter, thoroughly research the company, including its mission, vision, and values. This will help you pinpoint the competencies the company requires from its employees and HR director.

Once you know the company’s values, vision, and culture, it will help you tailor your cover to achieve the best results. It’s important to note that you must customize your cover letter every time you apply for a new job, keeping in mind the job description. Using the same cover letter for multiple jobs will turn off the hiring manager and make you appear as an amateur candidate.

In addition, ensure to showcase your most prominent skills that can add value to the HR director’s position and the company.

Keep it one page and use a standardized format (black font, white background), which makes a cover letter look professional. Avoid using fancy fonts, colors, or formats, and stick to Calibri, Times New Roman font, and 12 font sizes.

Highlight your most relevant experiences, skills, and accomplishments related to the HR director or similar role. This will help the hiring manager shortlist the best candidates for the second round and increase your chances of selection.

Cross-check the cover letter before submission. Check for grammar, structural, or spelling errors. A perfect cover letter makes you appear as a detail-oriented candidate. You can seek support from your friends or family to review your cover letter. In addition, you can check your cover letter using the free online grammar and fragments checker, such as Grammarly .

What is the Purpose of the HR Director Cover Letter?

A cover letter aims to guide the hiring manager in shortlisting the most suitable candidate. In addition, it helps you highlight the most prominent and relevant skills and experiences you want the hiring manager to notice.

Put your human resources communication experience on duty and create a heart-throbbing cover letter that shares a great story about your genius as an HR professional.

Focus on these questions while crafting an HR director cover letter.

• What makes you eligible for the HR director role?
• What drives your passion for human resources?
• What interests you about this particular company?

Outline for HR Director Cover Letter

Here is a general outline structure for your cover letter. Use this structure to create an engaging HR director cover letter.

• Create a header
• Add the hiring manager’s details
• Open with greetings
• Write introductory paragraph
• Write 2-3 short paragraphs
• Write a closing paragraph
• Add signature/sign off

Section Wise Breakdown of HR Director Cover Letter

Creating a header.

Creating a header requires adding your name and other details (contact number, address, and LinkedIn profile). Adding LinkedIn to your cover letter is becoming a popular practice as it gives the hiring manager an instant view of your professional profile, network, and activities.

Add Hiring Manager’s Details

This section should include the hiring manager’s information, such as name, job title, company name, and address.

Open with Greetings

Use the hiring manager’s name and address. You can find the name in the job description or company website. If you don’t see the recruiter’s information in the job posting or the website, you can address it using Respected Sir/Hiring Manager, Dear Sir/Hiring Manager, or Dear Mr/Ms.

Write Introductory Paragraph

The introductory paragraph is the most prominent section of your cover and is the first thing the hiring manager will read. Start the introduction with an engaging “hook” to gauge the hiring manager’s attention. A great hook will contain your most dominant attributes as an HR director, such as years of experience, mastery of the job requirements, and interest in joining the company.

Writer 2-3 Short Paragraphs

This section is the heart of your cover letter and holds your key competencies, core strengths, and experience in the human resources and HR director’s position. Keep this section to 2-3 short paragraphs containing your most relevant experiences and accomplishments. Add statistics and metrics to make your accomplishments more authoritative.

Writer a Closing Paragraph

Share specific points about this company, such as awards, articles, campaigns, projects, etc. In addition, share your contact information to encourage the hiring manager to contact you.

Add Signature / Sign Off

Add “Sincerely Yours'” or “Kind Regards,” included as an e-signature and your name.

HR Director Cover Letter Examples

Dear [Employer’s Name]

As a PHR-certified professional with 10+ years of experience, I am passionate about overseeing HR systems, understanding team and group dynamics, and developing principles for efficient team functioning.

I have expertise in handling employee relations, overseeing HR structure, managing budgets, ensuring compliance with regulations, hiring employees, assessing staff requirements, and creating, managing, and tracking HR standard modules (compensation, benefits, compliance, safety, leaves, and more).

My capacity-building and focused skill-based training program have helped my previous employers achieve quantitative success. For example, my initiative, “One Skill Every Month (where employees were trained on targeted skill sets and had to implement them into their regular operations),” empowered the sales force to deliver 12% growth in sales during 2021.

Your adherence to ethical standards inspires me as an HR professional. I am passionate about driving efficiency into SOPs (standard operating procedures), and I am keen to join XYZ Company to instill the company’s values into standard processes.

Please feel free to call me at [contact number] to discuss the requirements for the HR director’s role further.

Thank you so much for your attention.

Warm Regards

Dear [HR Manager]

As a PHR (professional in human resource) certified professional from the Human Resource Certification Institute (HRCI) and with 7+ years of hands-on experience leading HR operations, I am eager to join your company. I am passionate about driving excellence into HR functions, structures, policies, and procedures. And I am confident that my extensive experience will suit your company’s needs and complement your HR department.

In my current position as Chief of HR, I am responsible for handling employee relations, overseeing HR structure, managing budgets, ensuring compliance with regulations, hiring employees, assessing staff requirements, and creating, managing, and tracking HR standard modules (compensation, benefits, compliance, safety, leaves, and more).

I excel at leading HR structures. For example, when I joined 123 Company, I created three teams to focus on three different HR modules (compensation and benefits, compliance and safety, and leaves and payroll). This focused approach resulted in a 23% increase in HR efficiency.

XYZ’s winning the “HR Excellence Award” for four consecutive years is fascinating. I am thrilled to contribute my skills and expertise to this award-winning HR structure.

I have attached my job application, which contains more details about my career and accomplishments. Please feel free to contact me at [contact information]. 

I appreciate your consideration.

Dear [Hiring Manager’s Name]

With over a decade of experience in human resources and a proven record in aligning HR initiatives, I am excited to apply for the HR Director position at XYZ Company. Throughout my career, I have focused on aligning HR functions with organizational goals, leading change management efforts, and fostering a positive workplace culture.

In my previous role as Senior HR Manager, I implemented several HR programs that contributed to both employee satisfaction and organizational success. For instance, I launched a performance management initiative that streamlined goal-setting and feedback processes, which resulted in a 15% increase in overall employee engagement scores. My ability to handle diverse HR functions—ranging from recruitment and employee relations to compliance and benefits administration—equips me well to meet the demands of this position.

I am particularly impressed by XYZ Company’s commitment to innovation and employee development, and I am eager to bring my expertise in strategic HR management to your organization. I am confident that my background in optimizing HR processes and building cohesive teams will be an asset in driving organizational growth at XYZ Company.

Thank you for considering my application. I look forward to discussing how my skills align with your goals. Please feel free to reach me at [contact information].

Warm regards,

Dear [Employer’s Name]

As a dynamic HR professional with over 12 years of experience across diverse industries, I am thrilled to apply for the HR Director position at XYZ Company. My background in leading HR operations, implementing impactful programs, and supporting business goals makes me an ideal candidate for this role.

I spearhead initiatives that enhance employee engagement and retention in my current position, such as developing career progression plans and introducing wellness programs. One notable achievement was creating a mentorship program that reduced turnover by 18% within the first year and received outstanding participant feedback. My work in talent acquisition, employee relations, and compliance has always been guided by a commitment to fostering a healthy, inclusive workplace.

The values at XYZ Company resonate deeply with me, mainly your focus on employee growth and ethical practices. I am eager to bring my skills in creating effective HR frameworks and my passion for organizational development to your team.

Thank you for considering my application. I look forward to discussing how my experience and vision align with your goals. You may reach me anytime at [contact number].

Best regards,

HR Director Cover Letter Template #1

[Full Name]

[Phone Number]

[Website, LinkedIn]

[Hiring Manager’s Name]

[Job Title]

[Company’s Name]

[Company’s Address]

Dear [Employer’s Name],

I am excited to join [company name] as an [position title] . I have experience in [list experiences] , and I have [list skills] . I am confident that I can serve as an asset to XYZ Company.

As the at [ongoing/previous employer] , my responsibilities are [list responsibilities] . During my experience at 123 Company, [discuss major accomplishments as an HR director] .

Your [discuss any prospecting employer’s recent projects] is fascinating. And I hope to join the [title of the job] position because [reasons you want to become a part of the organization] .

I would use my expertise in [list relevant skills for the position] .

I am attaching my resume with detailed information about my expertise, education, and work experiences.

Please feel free to contact me at [contact information] . I appreciate your consideration.

HR Director Cover Letter Template #2

[Full Name] [Phone Number] [Email] [Website, LinkedIn]

[Hiring Manager’s Name] [Job Title] [Company’s Name] [Company’s Address]

Dear [Employer’s Name] ,

I am thrilled at the opportunity to apply for the [position title] at [company name]. With a strong foundation in developing HR frameworks that align with corporate strategies, I am confident that my employee engagement, process improvement, and leadership development expertise can contribute to your organization’s ongoing success.

In my current role as at [previous/current employer] , I have been instrumental in optimizing HR processes and enhancing team dynamics. My key responsibilities include [list responsibilities], where I focus on initiatives supporting employee satisfaction and productivity. For instance, I developed a cross-departmental leadership program that led to a 20% increase in internal promotions, helping the organization retain top talent and reduce turnover.

What excites me about XYZ Company is your recent emphasis on [mention a recent initiative or value that the company has] , which reflects a forward-thinking approach to human resources. I am eager to bring my organizational development and change management skills to foster a positive and productive work environment at XYZ.

My resume, which provides additional details on my career achievements and professional background, is enclosed. I am looking forward to the chance to discuss how my experience aligns with the goals of the [position title] role.

Thank you for your time and consideration. Please feel free to reach me at [contact information] .

Sincerely, [Name]

Here are the most frequently asked questions about the HR Director cover letter.

What should I include in my HR Director cover letter to highlight my proven track record?

In your HR Director cover letter, you must showcase your proven track record of success in human resources. Highlight specific achievements, such as implementing HR initiatives that contributed to organizational success or addressing challenges that required innovative solutions. Mention quantifiable results where possible to demonstrate the impact of your work.

How can I emphasize my suitability for an HR Director position?

To position yourself as an ideal candidate for the HR Director position, focus on your experience with high-level HR initiatives, strategic planning, and team leadership. Discuss your background in handling responsibilities typically associated with senior HR roles, and emphasize your ability to act as an effective HR business partner, collaborating with other leaders to meet the organization’s goals.

What role does organizational success play in an HR Director cover letter?

Organizational success is a key theme to underscore in your cover letter for an HR Director role. Show how you support business objectives, such as improving employee engagement, reducing turnover, or implementing successful talent acquisition strategies. This demonstrates that you understand how human resources can drive organizational success.

Should I mention my experience in an HR business partner position?

Yes, mentioning this in your cover letter is beneficial if you’ve held an HR business partner position. It demonstrates your familiarity with aligning HR goals with business needs and your ability to work closely with leadership to implement HR strategies. This experience often provides valuable insights into strategic HR management, which can support your candidacy for an HR Director role.

How do I highlight my experience with HR initiatives in my cover letter?

When discussing your HR experience, describe specific HR initiatives you’ve led or contributed to, particularly those that align with the goals of an HR Director. These might include initiatives related to talent development, employee engagement, diversity and inclusion, or performance management. Detailing these experiences can help the hiring manager see your proactive approach to addressing organizational needs through HR strategies.

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Human Resource (HR) Executive Cover Letter Example

Sashika Dilshan

HR Executives' major role is to hire the best talents into their organization and satisfy the existing employees. They are mostly responsible for human resource functions in an organization. So, as you are going to apply for a very responsible job, you as an HR candidate should be brilliant personnel with a brilliant human resource executive cover letter to win the job.

Sample Human Resource (HR) Executive Cover Letter

HR Executive Cover Letter Example (Text Version)

Patrick Blanton, Thunder Rd, San Jose, CA, 95134. 556-97-1234 [email protected]

Whitney Markey, Hiring Manager, Midwest HR LLC, Fresno, CA, 76102.

RG: Application for the position of HR Executive

Dear Whitney,

I would like to apply for the position of human resource executive at Midwest HR, LLC and I am writing this letter to show my sincere interest to join your company immediately. With my 5+ years of management experience, necessary skills and qualifications, I am sure that I will be a great choice for you to appoint me as an HR executive in your organization.

In my previous employment, I was able to make employees feel comfortable and motivated them to work hard which resulted in increasing the efficiency of employees by 15%. As an individual, I have the most required skills for an HR executive not only strong analytical skills, problem-solving skills and decision-making skills, but also empathy. I am a college graduate with a Bachelor’s Degree in business administration which made me think I am a great and qualified candidate for the position. And also I am highly skilled in ERP payroll software and HR management systems such as Bitrix24, Conrep and BizMerlin.

I guarantee myself as a diligent and focused individual with attention-to-detail and strong verbal and written communication skills. If I get this opportunity it will be a milestone in my life to work in a well-renowned company like yours, which was once a dream of mine. If you feel like I am the one who you are looking for, please feel free to contact me at any time in the day at 556-97-1234 via phone or at [email protected] via email.

In the end, I would like to thank you for the time and consideration, and I hope to meet you to explain in detail what I have to offer more for your company’s success.

Patrick Blanton.

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As stated, this article provides a unique cover letter sample and tips to write a cover letter for the HR Executive field. However, you can also create your own cover letter by downloading cover letter samples here for free. And if you require a professional to write your cover letter, you can request a custom cover letter in multiple formats for $4.99

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Human Resource (HR) Executive Cover Letter Tips

You must have good knowledge of writing cover letters as you are going to apply for an HR position. And also, if you don’t have an impressive cover letter specifically targeted to the HR Executive job, you will be in danger of losing your job opportunity. So it’s always important to know great cover letter tips that can be helpful to make your job search a success. Here are the most important tips to make your HR cover letter stand out from the crowd.

Tip #01 – Address to the right person and the right company

Addressing the wrong person when writing a cover letter will be a serious issue. Therefore, you need to address the cover letter to the exact person who will read it.  You may find the name of that person by contacting the company, or by research.

Tip #02 – Start with an enthusiasm

Show your passion and excitement for being an HR executive in the company by showing your knowledge of that company and the work environment. Tell the recruiter by providing some proof that you have done the company research. By this way, you can let the recruiter feels that you are a passionate candidate.

Tip #03 – Prove yourself as a best HR Executive

It’s great to tailor your cover letter specifically to the job advertisement. What you can do for this is personalize the cover letter with keywords and key phrases from the job description. Then also try to mention specific skills to your cover letter so you can use your expertise to impress the recruitment manager. Here’s the list of skills most in demand for an HR executive role.

• Accountability skills
• Customer service skills
• Excellent written and verbal communication
• Interpersonal skills
• Leadership skills
• Organizational skills
• Performance management
• Presentation skills
• Project management skills
• Time management skills
• Familiarity with Human Resources Information Systems (HRIS)

Tip #04 – Use Action Verbs in your Human Resource Executive Cover Letter

When you write your job description with the key accomplishments don’t forget to start those with some powerful action verbs . And you must be wise enough to place the correct action verb in the right place. Further, you can make your cover letter stand out by quantifying your performances and results. This is one of the best ways to impress a typical recruiter. Here is the best set of action verbs which you can use in an HR executive cover letter.

• Coordinated
• Facilitated
• Interviewed

Tip #05 – Grab the recruiter’s attention with a great postscript

Many of the candidates do not include a postscript in their cover letter, even though it is a brilliant hack. Postscript is a brief paragraph that you should write at the bottom of your cover letter. That may be something which increases your value or else something about you can give the employer in return for having you the job.

The aim of writing a postscript is to draw the recruiter’s interest in us. As far as hiring professionals are interested in reading this, there is a higher possibility of getting a successful job sooner for applicants than for others who do not have a postscript in the cover letter.

Tip #06 – Choose a professional font

When you apply for a Human Resource Executive position, you can submit your cover letter while retaining your professionalism. So always create your cover letter with one of the suggested resume fonts like Calibri, Lato, Open Sans are some of the best fonts that can be used in your cover letter.

Though now you have a full understanding of how to write a perfect cover letter, it is equally important to know how to craft a perfect resume . for an HR executive position.

Download Free HR Executive Cover Letters

Find the available free templates and download Gdoc, Word (docx) or PDF files for free.

Now you know how to make a perfect cover letter for an HR Executive job. Now it’s your turn to learn the expert cover letter tips . and shorten your job search cycle.

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HR Executive Resume Example

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