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Office Manager Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Office Manager?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Office Manager cover letter using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Office Manager role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

What To Know About Writing A Job-Winning Office Manager Cover Letter
The Best Skills To Include On An Office Manager Cover Letter
How To Address An Office Manager Cover Letter
3 Office Manager Cover Letter Examples

The 8 Best Office Manager Cover Letter Templates

3 tips for writing a job-winning office manager cover letter.

Here's the step-by-step breakdown:

Office Manager Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Office Manager?

Companies love candidates with strong organizational and multitasking abilities to manage office operations. They also look for individuals with outstanding communication and interpersonal skills to coordinate with staff and external partners.

Companies also appreciate candidates adept in office software and administrative tools for scheduling and data management tasks. Lastly, a proactive approach and problem-solving mindset are essential for addressing challenges and enhancing office processes.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Office Manager cover letter:

Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Office Manager job you are interested in!
Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
Highlight your skills: Showcase your most relevant skills for the role, such as Management, Communication, Operations, and more.
Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Office Manager Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Office Manager Keywords

The first is to leverage our list of the best keywords and skills for an Office Manager cover letter.

These keywords were selected from an analysis of real Office Manager job descriptions sourced from actual job boards. Here they are:

Communication
Administrative Support
Coordination
Point Of Contact
Interpersonal
Professionalism

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

Open a copy of your updated Office Manager cover letter
Open a copy of your target Office Manager job description
In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

How To Address A Office Manager Cover Letter

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

Example of Starting A Cover Letter With The Hiring Manager's Name

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

Example of Starting A Cover Letter With The Team & Company

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Office Manager Cover Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Office Manager roles:

Office Manager Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Office Manager Cover Letter Example #1 - Traditional Background And Experience

Office Manager Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in education to an Office Manager role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Office Manager Cover Letter Example #2 - Non-Traditional Background And Experience

Office Manager Cover Letter Example #3: No Experience

Our third example highlights an Office Manager with no experience. Here is what their cover letter might look like:

At this point, you know all of the basics you'll need to write an Office Manager cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

Head to CoverBuild.io
Select the “2 Minutes” option to have AI write your cover letter
Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note: I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for managing calendar and communication.”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

The office workflow you helped improve
The increase in productivity you helped achieve
The costs you helped reduce

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

Quality Impacts Perceived Value - Car Example

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Office Manager cover letter:

Start with a proven cover letter template from CoverBuild.io
Use ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
Start your cover letter with a personalized greeting for the hiring manager or team name
Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
Use a tool like Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Office Manager interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Office Manager resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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Office Manager Cover Letter Sample (+How to Write)

This article provides a comprehensive example of an Office Manager Cover Letter, as well as tips on how to write a great cover letter for an Office Manager position.

Crafting a strong and tailored cover letter is essential for making a positive impression on hiring managers and showcasing your qualifications effectively.

Use this sample as a reference to create a compelling cover letter that highlights your skills, experiences, and enthusiasm for the role.

By following the provided tips and utilizing the sample, you can increase your chances of securing an Office Manager position.

Office Manager Cover Letter Example

Gale Manning 253 Alexandr Street Redwood City, CA 65201 (000) 979-3657 gale.m @ email . com

November 17, 2023

Ms. Alya White Human Resources Manager ABC Company 2 North Ave Redwood City, CA 63321

Dear Ms. White:

I am writing to apply for the Office Manager position at ABC Company. With my strong organizational skills and experience in overseeing office operations, I am confident in my ability to contribute to the success of your team.

In my previous role as an Office Manager, I successfully managed daily administrative tasks and provided support to a team of [number] employees. I developed and implemented efficient processes to streamline office operations, resulting in improved productivity and reduced costs. Additionally, I maintained accurate records, managed calendars, and coordinated various office projects.

Some highlights of my qualifications include:

Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
Strong organizational and multitasking abilities, with meticulous attention to detail
Excellent communication and interpersonal skills
Experience in budget management and resource allocation
Proven ability to solve problems and make sound decisions

I am highly motivated, adaptable, and dedicated to fostering a positive work environment. I thrive in fast-paced settings and am comfortable working independently or as part of a team. My commitment to providing exceptional administrative support aligns perfectly with ABC Company’s values and goals.

I am excited about the opportunity to contribute to your team as an Office Manager. Thank you for considering my application. I have attached my resume for your review, and I look forward to discussing my qualifications further.

Gale Manning

(000) 979-3657

Recommended : Entry Level Office Manager Cover Letter No Experience

How to Write a Great Cover Letter for an Office Manager Position?

Writing a great cover letter for an Office Manager position is crucial to make a positive impression on the hiring manager. Follow these tips to craft an effective cover letter:

1. Address the hiring manager : Begin by addressing the hiring manager by name, if possible. Use “Dear” followed by their title and last name (e.g., “Dear Ms. White”). If you are unable to find the hiring manager’s name, you can use a general salutation like “Dear Hiring Manager”.

2. Create a strong introduction : In the first paragraph, clearly state the position you are applying for and mention where you found the job advertisement. Grab the reader’s attention by highlighting a relevant accomplishment, skill, or experience.

3. Express your interest and enthusiasm : Show enthusiasm for the role and the company. Customize your letter to demonstrate why you are interested in working for that particular organization.

4. Highlight your relevant experiences and skills : In the body paragraphs, mention your previous experiences, emphasizing your achievements as an Office Manager or in similar roles. Mention specific responsibilities you’ve handled, such as overseeing office operations, managing calendars, and implementing efficient processes. Use quantifiable achievements to demonstrate your impact.

5. Emphasize your qualifications : Highlight the skills and qualifications that make you an excellent fit for the Office Manager position. Mention proficiency in relevant software programs, strong organizational and multitasking abilities, as well as excellent communication and interpersonal skills.

6. Demonstrate problem-solving skills : Office Managers often face challenges and must come up with solutions. Mention instances where you successfully solved problems or made sound decisions in your previous roles.

7. Express your work ethic and team spirit : Describe your work ethic, adaptability, and dedication to fostering a positive work environment. Mention your ability to work independently as well as collaborate with others.

8. Wrap it up : In the closing paragraph, reiterate your interest in the Office Manager position and thank the hiring manager for considering your application. Include your contact details and mention that you have attached your resume for their review.

9. Proofread and edit : Before sending your cover letter, proofread it for any grammatical errors, typos, or inconsistencies. Ensure that the tone is professional and that the letter is concise and well-structured.

A great cover letter is tailored to the specific job and company you are applying to. Use the provided Office Manager Cover Letter example as a reference and customize it to showcase your unique qualifications and experiences.

Creating a strong and tailored cover letter is essential for success when applying for an Office Manager position. By following the provided tips and using the sample as a reference, you can create a compelling cover letter that highlights your qualifications and captures the attention of hiring managers.